Law Firms

Safely share legal documentation with your clients and colleagues.

Processing rapidly-increasing quantities of sensitive information is routine within the legal industry. Every day law firms exchange legal files internally with partners and administrative staff, and externally with clients and other connected parties. Many of these documents develop long trails of revisions as they continue to loop through all the parties.

Ceaseless swarms of sensitive information exist in every law firm, and each file needs to be handled with the utmost care. Accuracy, confidentiality, and timeliness must be conquered every time.

What ftopia offers you

Boost Collaboration

Quickly share the latest content with partners and clients and keep everyone on the same page with automatic versioning. Monitor and improve the communication flow with user-activity reports.

Customer Satisfaction

Clients can access their legal documents at any time from any location, even directly from their Web browsers without the need to download them.

State-of-the-Art Security

Data encryption, intrusion prevention, automatic data redundancy, access-rights management, and complete protection within an SAS 70 Type II-certified infrastructure ensure safety and confidentiality.

Cost-Effective

A single subscription is all you need for all your data rooms. You don’t need a dedicated computer to manage files. There’s no hardware or software to purchase, and nothing to install or setup.

Arthus Law Firm

Reporting errors can easily occur when circulating multiple revisions of a document via email. Arthus Law Firm uses ftopia as its solution to easily share case documents with clients and partners and meanwhile prevent such errors.

In addition ftopia’s change-tracking feature enables the firm to maintain a history of shared folders and a secure repository for future reference to assist in clarifying any disagreements over content across the numerous versions of a document. With ftopia’s solution, it’s easy for the firm to always stay on top of its file work.

Thanks to ftopia, there is no more confusion when it comes to managing document exchanges among colleagues and clients.

Traditional document management systems don’t meet the high demands of the legal world. Numerous legal document management software programs are available for assisting with the various file-handling complexities – but the programs themselves are usually very complex! They aren’t suited for external file sharing.

Thus, many lawyers resort to unsecured means like email and confidentiality gets compromised. It’s also not long before the emails stack up…as do the mistakes to fix when the wrong draft of a client’s nine-digit sales contract accidentally gets processed because the final revision got lost in the mix.

The Challenges with Traditional Systems

Email Attachments

  • File size limits and server rejection/delivery failure issues
  • Confidentiality risks and poor security
  • Inability to sort multiple revisions of documents circulating among numerous parties creates file clutter and leads to costly mistakes

FTP Sites

  • Costly to operate and overly complex for non-technical users – IT staff support required for account setup, standard tasks, and frequent maintenance
  • Firewall policies/IT network restrictions, delivery failure issues, and slow downloads
  • Confidentiality risks and poor security

Network File Servers

  • Costly to operate – requires hardware purchase and IT staff support for installation, setup, and ongoing maintenance
  • Limited to internal use
  • Confidentiality risks

Legal Document/Case Management Software

  • Costly to purchase, install, setup, and run
  • Overly complex for casual and external users
  • Confidentiality risks

Ensure accuracy, confidentiality, and optimum content flow with ftopia’s secure, collaborative online data rooms. Store all your firm’s legal files in one place and organize them in as many separate rooms as you need for each case or client, all with one affordable account.

Quickly exchange up-to-date content with your clients and partners simply by granting room access to them. Allow others to add files as well, and automatic email notifications regarding additions and changes are sent to each room member. Multiple-draft documents are automatically sorted so you can effortlessly find the latest revisions. Access-rights management and state-of-the-art security keep you in control of each file. ftopia’s solution tackles all the legal document-handling challenges for you while saving you valuable time and money.

Everything you need with one simple solution

  • Access to real-time information around the clock and around the globe from any computer, phone, or other device with an Internet connection
  • Quick internal and external exchanging system for files of any size or type without the need for a dedicated computer to manage them
  • Ease of use with an intuitive interface, file synchronizing features, and the ability to view files directly from Web browsers without downloading them
  • Savings with one affordable and obligation-free account that provides all the data rooms you need without anything to purchase, install, or setup
  • Control over information flow with automatic sorting of multiple-revision documents, user-activity reports, email notifications regarding room content changes, and assignment of level and duration of access to each file for each person
  • Branding capabilities with rooms you can customize by adding company logos and information
  • Safety and confidentiality with state-of-the-art security features including data encryption, intrusion prevention, automatic data redundancy, access-rights management, and complete protection within an SAS 70 Type II-certified infrastructure