Processing rapidly-increasing quantities of sensitive information is routine within the legal industry. Every day law firms exchange legal files internally with partners and administrative staff, and externally with clients and other connected parties. Many of these documents develop long trails of revisions as they continue to loop through all the parties.
Ceaseless swarms of sensitive information exist in every law firm, and each file needs to be handled with the utmost care. Accuracy, confidentiality, and timeliness must be conquered every time.
Quickly share the latest content with partners and clients and keep everyone on the same page with automatic versioning. Monitor and improve the communication flow with user-activity reports.
Clients can access their legal documents at any time from any location, even directly from their Web browsers without the need to download them.
Data encryption, intrusion prevention, automatic data redundancy, access-rights management, and complete protection within an SAS 70 Type II-certified infrastructure ensure safety and confidentiality.
A single subscription is all you need for all your data rooms. You don’t need a dedicated computer to manage files. There’s no hardware or software to purchase, and nothing to install or setup.
Reporting errors can easily occur when circulating multiple revisions of a document via email. Arthus Law Firm uses ftopia as its solution to easily share case documents with clients and partners and meanwhile prevent such errors.
In addition ftopia’s change-tracking feature enables the firm to maintain a history of shared folders and a secure repository for future reference to assist in clarifying any disagreements over content across the numerous versions of a document. With ftopia’s solution, it’s easy for the firm to always stay on top of its file work.
Thanks to ftopia, there is no more confusion when it comes to managing document exchanges among colleagues and clients.
Traditional document management systems don’t meet the high demands of the legal world. Numerous legal document management software programs are available for assisting with the various file-handling complexities – but the programs themselves are usually very complex! They aren’t suited for external file sharing.
Thus, many lawyers resort to unsecured means like email and confidentiality gets compromised. It’s also not long before the emails stack up…as do the mistakes to fix when the wrong draft of a client’s nine-digit sales contract accidentally gets processed because the final revision got lost in the mix.
Network File Servers
Legal Document/Case Management Software
Ensure accuracy, confidentiality, and optimum content flow with ftopia’s secure, collaborative online data rooms. Store all your firm’s legal files in one place and organize them in as many separate rooms as you need for each case or client, all with one affordable account.
Quickly exchange up-to-date content with your clients and partners simply by granting room access to them. Allow others to add files as well, and automatic email notifications regarding additions and changes are sent to each room member. Multiple-draft documents are automatically sorted so you can effortlessly find the latest revisions. Access-rights management and state-of-the-art security keep you in control of each file. ftopia’s solution tackles all the legal document-handling challenges for you while saving you valuable time and money.