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How it works
A tour of the ftopia interfaceYour rooms
With ftopia, you can store and share files in secure online workspaces called "rooms". As a manager, you can get an overview of the recent activity of your rooms when you access your account.
Instant access to the most recently changed rooms.
The most recently added/updated files and their preview are shown without having to open the room.
The recent activity of room members recent is displayed.
The full list of all the rooms that you can access, with the option to archive or delete them.
Hint: Hover over the blue circles within the screenshot for more information about each section.
Managers and Guests
ftopia lets you define two types of users: managers - who can set up their own rooms and invite other users, and guests - who can only access existing rooms.
You can filter the account user list according to their type.
Run a search on users' name or company.
Add new managers, who, in turn will be able to create their own rooms.
The "Pending" flag represents users who have been invited but who have not yet signed up on your account.
Hint: Hover over the blue circles within the screenshot for more information about each section.
Add a new room and invite members
Adding a new room only takes a few seconds. After having invited guests by typing their email address, you will be able to start to share documents with them right away.
Type the name of the room, and add a description if you wish to.
Set the maximum size of the room so that you can control the volume of storage required for each room.
Just type the email address. They will receive an invitation to join the room - new account users may add some personal information when signing up.
Import guests from your other rooms.
Define guests as visitors, with read access only, or contributors that can add their own files in the room.
Hint: Hover over the blue circles within the screenshot for more information about each section.
Simple and quick access to your files
In your rooms, working with files is simple and easy. You can even customize each room individually, with a few clicks.
Each room can be customized with its own colors, logo and header.
Invite new members.
Upload new files and add folders.
The sidebar makes it easy to search and locate files.
Download files or view them within the browser.
Unique SimpleTrack™ system: new files are marked with an "orange" sign, that disappear when you select or hover over them it is also used to show folders containing new documents.
Select files and folders and use the bottom pane to perform operations: download, email a download link, tagging, copy and move, etc.
Hint: Hover over the blue circles within the screenshot for more information about each section.
View your documents online
Online viewing lets your guests access your documents directly from their Web browser. You can even make it the only way to access files in a given room, preventing download and print operations, when you need to keep a tight control on your files.
Browse through the document pages.
Zoom in and out, fit page width or height.
Display in full screen mode.
Run a full text search.
Hint: Hover over the blue circles within the screenshot for more information about each section.
Share directly from within Windows® Explorer
ftopia file sync allows you to work off folders on your computer that are mapped to your ftopia data rooms. You can drag and drop files, and edit documents using your usual applications such as your word processing or spreadsheet software. Updated documents are automatically synchronized and replicated for all the room members.
A network drive is mapped with your ftopia account.
Each folder of the drive maps to one of the rooms to which you have access.
An icon on the system tray of your client machine shows when the files are currently being synchronized or already up-to-date.
The synchronization is automatic and doesn't require any action from the user
Email download links for very large files.
Hint: Hover over the blue circles within the screenshot for more information about each section.
