Easy File Sharing
File sharing is easy and efficient in ftopia’s secure
data rooms
You’re probably all too familiar with the old way of file sharing: prepare a document, email it to your team and let the chaos begin! Each team member makes updates to each separate copy of the document and sends its now multiplied versions back to everyone else on the team for a confusing round two. Email is not the way to go for file sharing. Beyond being overly complicated and error-prone, email is not secure, and it is limited to small-sized files.
Enter an ftopia data room. Upload your project data and documents, regardless of size, from your own browser. Organize your data into files and let the smooth, productive collaboration begin. From any location, any member of your team can upload, access and update files in your data rooms. They can move data from one room to another, and easily manage multiple versions of a document. As you and your team make contributions, ftopia automatically tracks your changes so that you can restore earlier versions of your work at any time, if needed.
ftopia – the new way to collaborate.
Enter an ftopia data room. Upload your project data and documents, regardless of size, from your own browser. Organize your data into files and let the smooth, productive collaboration begin. From any location, any member of your team can upload, access and update files in your data rooms. They can move data from one room to another, and easily manage multiple versions of a document. As you and your team make contributions, ftopia automatically tracks your changes so that you can restore earlier versions of your work at any time, if needed.
ftopia – the new way to collaborate.
| The benefit to you: Streamlined collaboration in easy-to-use data rooms customized to your needs. |
Email Large Files
Email is great for quick notes and small attachments, but
try to send a large file and you hit the wall.
ftopia makes the process extremely easy, whether the file you want to share is big or small.
It works like this: select the file(s) that you want to share, type in the email recipients of your choice, add a message if you’d like, and click send. Everyone receives a link to the location of the file for download, with no need to log in, or even to be a member of, ftopia. The link they receive is only for the file(s) you selected to share – recipients will have no access to your rooms or other files.
It works like this: select the file(s) that you want to share, type in the email recipients of your choice, add a message if you’d like, and click send. Everyone receives a link to the location of the file for download, with no need to log in, or even to be a member of, ftopia. The link they receive is only for the file(s) you selected to share – recipients will have no access to your rooms or other files.
| The benefit to you: Easy sharing of large files with extended teams |
Managed Access
A critical online office challenge: how to easily allow access to
information by only the people who need it. Not a problem at ftopia.
You customize the multiple levels of access that you need to make your project accessible and at the same time, secure.
Whether it’s team members who only need to work on specific files, or third-party guests such as customers, you are in control. Simply assign each person the specific access and level of contribution you want them to have, and let the smooth, yet highly controlled, flow of information begin.
Whether it’s team members who only need to work on specific files, or third-party guests such as customers, you are in control. Simply assign each person the specific access and level of contribution you want them to have, and let the smooth, yet highly controlled, flow of information begin.
| The benefit to you: Organized and private access to just the right data |
Team Updates
ftopia makes sure that your project runs like a finely tuned
machine with notifications that keep everyone in the loop.
No more worrying about a team member not getting that critical file. No more time wasted tracking down a member of your team for a status update. When a document is uploaded or changed, the whole team gets notified by email from ftopia email services.
For each room, you choose who gets updates and when they get them: immediately after an update, once a day, or once a week. Individual users can even customize their own notification preferences to ensure that the updates are delivered to them in a way that best suits their needs.
For each room, you choose who gets updates and when they get them: immediately after an update, once a day, or once a week. Individual users can even customize their own notification preferences to ensure that the updates are delivered to them in a way that best suits their needs.
| The benefit to you: Easy coordination of work on projects |
Folder Sync
What if you could share documents right in your computer’s file
system, as a file server that would work outside of your firewall?
Well, with ftopia’s folder sync you can – virtually, that is. File sync allows you to work off of folders on your computer that are mapped to your ftopia data rooms.
Drag and drop files, edit documents using your usual applications such as your word processing or spreadsheet software, and you’re done! Updated documents are automatically synchronized and replicated for all of your teammates, who can then access the files you updated in their own folders. (Beta is available now on Windows.)
Drag and drop files, edit documents using your usual applications such as your word processing or spreadsheet software, and you’re done! Updated documents are automatically synchronized and replicated for all of your teammates, who can then access the files you updated in their own folders. (Beta is available now on Windows.)
| The benefit to you: Synchronized folders for effortless file sharing: no action required! |
Show Your Brand
You’ve likely spent a lot of time and effort creating powerful branding imagery for your company – so, proudly display it in your ftopia data rooms! When you invite customers and business partners to your virtual ftopia suite, they will experience the consistency of your company’s identity as if they were standing in your headquarters, or viewing your website online. With your corporate colors lining every room, and your logo front and center, your visual message will be received loud and clear.
Want to create a motivating environment for a special project, or a different look for different team’s rooms? No problem. ftopia’s flexible formatting allows you to customize your rooms to your needs.
Want to create a motivating environment for a special project, or a different look for different team’s rooms? No problem. ftopia’s flexible formatting allows you to customize your rooms to your needs.
| The benefit to you: Custom formatting for a strong visual impact |
Usage Tracking
You need detailed reports on all activity that takes place
as your project proceeds – ftopia’s got it covered.
Unlike other online file sharing solutions that were designed for individual consumer use, ftopia was created with businesses like yours in mind. Our predefined reports allow you to easily track user activity, document updates, traffic volume, file sharing activity and much more.
ftopia’s powerful monitoring and tracking services make it possible for you to understand exactly how your data rooms are being used so you can better manage the information flow.
ftopia’s powerful monitoring and tracking services make it possible for you to understand exactly how your data rooms are being used so you can better manage the information flow.
| The benefit to you: Detailed reports on data room activity |
ftopia is so simple and intuitive. After starting using it with my team, I'll never go back sharing files through email again!
- Benjamin Bonneville
Elsewhere.
